There are two ways to save your Visual Pricing Reports. The choice you make is dependent on what you want to do with the saved reports.
- If your goal is to save the reports so that you have access to them later, then we recommend that you use the “File -> Save As” feature. This will save the the reports out as a spreadsheet. When we start a listing, we will create a folder for that listing (and for buyers we will create a folder for that buyer). We then put everything associated with that listing in that folder. When using the Visual Pricing system, we save the exported files and the Visual Pricing Spreadsheet that we created in that folder. While generating most of the graphs are easy to redo with the exported file, recreating the scattergrams and pricelines are more work that we prefer not to duplicate. So we save all our work.
- If your goal is to save the reports so you can email them around, move them over to your IPAD, or put them into a CMA, we recommend that you print the reports to a PDF file and then save the files. [ Note: We would never email the Visual Pricing Spreadsheet, because it takes too much space in an email and we would not want our customers to be able to modify what we sent them. ]
On a MAC, saving the reports out as a PDF file is easy to do. Just use the Print function and then find the “PDF” box in the lower left corner. Select the down arrow and choose the “Save As PDF…” option.
On a PC, to create PDF files, you will need to download a PDF driver. [For more information on downloading and using a PDF driver select this link..]
We tend to do both. We save our reports in the spreadsheet in case we need to make changes, and we save the reports into PDF files so we can email them and move them over to our IPAD.
The dates shown on your scattergram are based only on the information that you have included on your scattergram. So when you create your scattergram, the Visual Pricing System will look at the data that you are including in your scattergram and find the oldest date and the most recent date to determine the date range, and it will show that date range on your scattergram.
In most cases, this will be much different than what you had originally exported. As you know, we recommend that you export data from the last two years so that you can see the trend and have a more completed set of patterns on your graphs [For more information on exporting data select this link.]. Additionally, we recommend that you look at data from the last six month (or in some cases the last year) on your scattergram when you price properties.
I’ve followed the download instructions, but when I go to open the file, I’m not able to get the setup program.
When your install program is downloaded it is downloaded as a SETUP.ZIP file. Most PC Operating Systems do have a unzip program to uncompress the file ZIP file. However, in some cases, you may need to install a unzip program. One program that we recommend is 7-Zip. It is reliable and free. You can download and install the 7-Zip program by selecting this link. Once you install the 7-Zip program you can open up the downloaded program using the 7-Zip program and then run setup.exe installation program.
With the new updates on your browsers, files are automatically downloaded into a download directory. This is a change from what they did previously. So instead of allowing you to identify the location of where your file will go and being able to rename the file, the file will be saved into a download directory under a default name. In most cases, the file will be save in a directory called ‘Downloads‘. If you open up a document screen ( select the Start Circle and then select ‘Documents‘), you should be able to find that directory easily since it is shown in left pane under the ‘Favorites‘ area. You may need to scroll up to find the ‘Favorites‘ area in your left pane. If you have trouble finding it, look under the ‘C:/users/<name that matches your login>‘ directory. Look for the folder named ‘Downloads‘. Once you find it, you can drag the folder to the left pane under the ‘Favorites‘ area so that you can easily get to it in the future.
Once you are able to find the ‘Download‘ directory, we recommend that you use the ‘show details‘ view. When you show this view, you can sort the files with the latest file showing at the top. This will allow you to easily find the most recent downloaded file. To sort the files, just left-click on the Date modified heading.
After downloading the Visual Pricing System and running the setup routine, with Window 8, you may see a screen similar to that shown below.
When you see this screen, select the “More Info” option shown. If you select the “OK” button, the system will not install the Visual Pricing System. Once you select the “More Info” option you will see a screen similar to that shown below:
Select the “Run anyway” option. This will run the setup.exe routine and install the Visual Pricing System.
I created one of the charts that I would like to use in an eblast. Is there a way to convert to a PDF or JPEG to upload into another program?
Absolutely! You can do both!
If you have a PC:
- To create a PDF file, you will need to install a PDF driver. This will allow you to print to a PDF file. We have a tutorial that will show you how to download and install a PDF driver. To see that tutorial now, select this link.
- To create a JPEG file, we recommend that you make use of the “Snipping Tool“. The Snipping Tool is a tool that is found all PC with the Vista, Windows 7 and Windows 8 operating system. You may need to search for it using the “Search programs and files” area. The Snipping Tool will allow you to copy and paste anything you can see on your screen. Once you’ve selected the area of the screen to copy, the Snipping Tool will allow you to save the graphics to a file or you can paste the graphic to another application.
If you have a MAC:
- To create a PDF file, you merely use the Print feature. Once you use the print feature, a dialog box will be shown. On the lower left area of the dialog box, select the PDF button, and use the “Save as PDF” option.
- To create a graphic, you may use the Grab tool. It is located in the Applications->Utilities folder. The Grab application will allow you to copy and paste anything you can see on your screen. Once you’ve selected the area of the screen to copy, the Grab application will allow you to save the graphics to a file or you can paste the graphic to another application.
To run the Visual Pricing System on the Mac, you do need to have the Microsoft Office for the MAC 2011 or the Microsoft Excel for the MAC 2011. If you do not have Microsoft Excel installed you may purchase a version by going to http://www.microsoft.com/MAC/buy . To run the Visual Pricing System you will only need the Office Home and Student version .
Additionally, you may need to update your release as well. You can tell the version of the release you are running by: 1) open Microsoft Excel for the MAC 2011; and 2) using the top menus, select Excel -> About Excel. The version will be displayed. You must be running Version 14.3.9 (131030) or later. If you are not (and we always recommend updating the software periodically) you can check for the latest release by: 1) Open the Microsoft Excel for the MAC 2011; and 2) using the top menus, select Help -> Check for Updates ; and 3) press the “Check for Updates” button. Select any updates that are needed.